Implementation of Electronic Filling & Document Management System


May 19 – 21, 2010


Rp. 6,000,000 per person Excluding VAT and Hotel Accommodation


Professional Speakers


In an increasingly strict regulatory environment, managing documents and records diverts significant time from an organization’s mission critical objectives. Document and records management system has many benefits that can appreciably improve organizational efficiency. Since these applications are complex systems that represent a solid investment, organizations should carefully evaluate their current and future needs beforehand. Records management systems simplify the lifecycle management of business records. A records management system supports the automatic enforcement of consistent organization records policies and reduces the cost of regulatory compliance. This training is divided into parts that clarify different aspects of document management and will cover the broad business benefits of document and records management systems, explanations of the basics of document and records management systems and specific system components crucial for improving business processes and the key elements for successful implementation of a document management system.


Record / document management makes it possible to: • Manage millions of documents and retrieve the right one in few minutes • Share documents with colleagues while protecting confidential information. • Email and fax files instantly. • Access documents while traveling. • Publish documents to CD, DVD or the Web, as appropriate. • Back up files and records for disaster recovery. Records management system should provides: • Improved efficiency in the storage, retention and disposition of records and record series. • Detailed reports of which records are eligible for transfer, accession or destruction. Audit trails to track all system activity and the entire life cycle of records

Who Should Attend This workshop is especially designed for the secretary and office support professionals who already have a background / work experiences in their current job.

Course Content

Day 1 – Identify data for sorting and labeling purposes – Indexing practice for you and others

Essential components of record and management solutions – Usability – Capture – Storage and archiving – Distribution – Integration and security – Technical consideration

Implementation: Addressing your business needs – Relocation consideration for data central system – Scaling your project from departmental to whole company – Train your staff and inform your bosses, vendors, customers, and auditors – Support and maintenance – Backup system – Think big act locally in your department

Document and record management for future and maintenance – Digital library – Digital data transfer – Scanning internal and outsourcing – Interaction website database – Internal and external data interaction for vendors, and customers

Day 2 – Sorting practice, the old and the smart way – Labeling practice personal preference or general / common structure

Introduction of document and record management software

Introduction of record management tools – High speed scanner – Website interaction and demonstration – Barcode scanner

Day 3: Record Management System – Software familiarization & Practice

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